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Job Description

Supplier Billing Coordinator

Job ID PUY00000116 Date posted 11/09/2019

The Supplier Billing Coordinator position is responsible for preparing monthly chargebacks for the supplier partners associated with Southern Glazer’s Wine and Spirits Distribution business in the States of Washington, Oregon, and control market Brokerage business in the Mountain States. They will work with all areas of the business (finance, marketing, pricing, sales, Corporate Shared Services, suppliers, etc.) to reconcile discrepancies and ensure that chargebacks are accurate, complete and filed in a timely manner.

  • For Supplier Billing:
    • Certain functions will be performed locally (WA) by the Supplier Billing Coordinator
    • Other functions will be performed by Corporate Shared Services (FL)
  • Regardless of where the functions are performed, the Supplier Billing Coordinator is responsible for accurate, complete and timely chargeback processing, including but not limited to the following:
    • Preparing divisional monthly chargebacks to the supplier
    • Ensure that chargeback requests are received by Corporate Shared Services for processing
    • Responsible for requesting that a representative account (new Supplier) be created in SAP; as well as requesting changes or blocking of the representative account upon business need
    • Responsible for researching any chargeback discrepancies that arise
    • Obtaining necessary approvals to process supplier account write-offs, grant applications, and adjustments
    • Solicit payment from supplier representatives and/or suppliers on over due accounts
    • Responsible for supplier banks – both reconciliation and maintenance of detailed analyzing of bank activities
    • Serve as a liaison between sales, marketing, pricing, finance, and suppliers to gather information and conduct analysis
    • Resolve internal and external issues in a timely and satisfactory manner
  • Schedule: Monday - Friday

Required Skills:
  • Basic knowledge of accounting, 2-3 years’ experience in accounting preferred
  • Excellent communication skills, both verbal and written
  • Strong interpersonal skills
  • Proficiency with Microsoft Office and Intermediate/Advanced Excel knowledge
  • Analytical, organizational, and time management skills
    • Ability to organize and prioritize workload in order to meet deadlines
    • Team player, energetic, self-starter, motivator
    • Flexible to adjust to changes in responsibilities, procedures or working conditions
    • Critical nature of this job may require extended hours
    • Perform other related duties and special projects as assigned
Preferred Credentials: Associate Degree
Position Location: Puyallup, Washington
Reports to:Manager of Supplier Billing & Accounts Payable

Job:Accounting & Finance
Primary Location:United States-Washington-Puyallup
Shift:Day Shift

Southern Glazer’s Wine and Spirits provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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