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Job Description

Executive Administrative Assistant

Job ID MIR00000757 Date posted 10/17/2018
Description
POSITION SUMMARY:
Provides high-level analytical and administrative support for the East Region leadership team (Sr. Director of Finance; Vice President of Commercial Strategy, Vice President of Human Resources, and Sr. Vice President of Commercial Operations); facilitates information assimilation, analysis and communication across various functions to ensure efficiency and effectiveness.
RESPONSIBILITIES:
Uses available resources and systems to generate relevant reports and other pertinent data to support the objectives of the management team; organizes and maintains executives’ files and documents.
Proactively identifies opportunities to improve efficiencies of routine processes; develops and maintains analytics for management review including trackers, recaps, supplier information and other analytics.
Coordinates weekly, bi-weekly, and monthly meetings and creates the appropriate agendas
Schedules and maintains Outlook calendar of appointments, meetings, travel itineraries and coordinates related arrangements. Maintains follow-up systems for projects, calendar management and e-mail management.
Coordinates on-site and outside group meetings including agenda creation, scheduling, meals, room preparation and clean up.
Provides executive administrative support to the East Region leadership team; composes written correspondence, screens incoming telephone calls and handles without further consultation.
Assists management and staff with various administrative and support duties as requested.
Performs any other related duties as assigned by management.

Qualifications
MINIMUM QUALIFICATIONS:
Bachelor’s Degree in Business Administration, Finance, or related field; high school diploma and direct experience may be considered in lieu of degree.
Two or more years of relevant business experience and/or working in corporate analytics
Proficient in the use of Microsoft Applications - Outlook, Excel, PowerPoint, Word; Visio knowledge a plus
Able to represent the Company and the East Region leadership team in a professional manner with demonstrated written, verbal, and interpersonal skills.
Ability to work independently using planning and organizational skills to regularly focus through multiple interruptions and prioritize tasks to meet deadlines with proven attention to detail.
Able to maintain a high level of confidentiality with sensitive information
Strong team player with willingness to collaborate across different departments, sometimes virtually.

PREFERRED QUALIFICATIONS:
Bachelor’s Degree in Accounting, Finance, Marketing, Human Resources or other relevant field.
Five or more years’ relevant business experience.
Advanced experience in Microsoft Office Suite
Knowledge of the spirits/ wine industry preferred.
Ability to easily adapt to new software tools and systems.

Job:Human Resources
Primary Location:United States-Florida-Miramar
Shift:Day Shift

Southern Glazer's Wine and Spirits recruits and hires qualified candidates without regard to race, religion, color, sexual orientation, gender, gender identity, age, national origin, ancestry, citizenship, veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state and municipal laws. The Company prohibits discrimination on other bases such as ancestry, medical condition, or marital status under applicable laws. We make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws. Candidates should possess the right to work in the United States, as it is not the general practice of Southern Glazer's Wine and Spirits to sponsor individuals for work visas.

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